Submission

Submissions will be made using the easyacademia.org submission system. Before you start the submission process, please read through the submission guidelines below.

Submission is OPEN

Submission has opened on the 1st of December 2023. Please see “Important Dates” for more information

Important: Options you select or information you input in the submission steps are only temporarily saved, please visit the final Summary step and submit otherwise the information may be lost. You can always visit back later and update your submission if required. For questions regarding the submission process please contact EasyConferences at support@easyconferences.org

Abstract submission guidelines

1. General information

Abstracts must be submitted to ONE of the topic tracks that are offered. Submitting authors are requested to check the entire list of tracks carefully to ensure they submit to the most appropriate track.

The EHPS has a formal affiliation with the United Nations and works to support sustainable development, as well as implement health psychology to improve health around the globe. We ask you to select to which UN Sustainable Goals your work is related to or could contribute to. Please select two SDGs that best connect to the topic of the abstract you are submitting. We also ask you to connect your work to an EHPS Special Interest Group (SIG), if there is such a connection.

Each track will be chaired by two track chairs appointed by the Scientific Committee. The track chairs will assess the submissions within their tracks. The Scientific Committee has the final decision on the inclusion of abstracts and on the final presentation format.

2. How are abstracts assessed for inclusion in the scientific program?

The abstract content should be explicitly linked to at least one aspect of health psychology

The abstract content must be received on time and presented in the appropriate format, e.g., it must not exceed the word limit (details below).

The abstract should not report research that has been published as an article at the time of submission or research presented at previous EHPS Psychology conferences.

The study must have followed the standards of ethics in research with human beings and/or animals that apply and have obtained appropriate ethical approval (if an intervention study).
Submissions of primary and secondary empirical research must include analyses and a summary of findings, unless submitted as a work-in-progress, see later guidance.
English language and grammar should be satisfactory, spelling should be consistent.
Submissions of good quality meeting these criteria will be accepted for inclusion in the scientific program.
The most common reasons for rejecting abstracts are:
Incomplete or insufficiently reported results in the abstract of submissions containing primary research (exception: work-of-progress submissions)
Did not include theories or applications directly relevant to the discipline of health psychology.
The guidelines on abstract submission were not adhered to.
The abstract arrived after the deadline for submission.

The number of presentations allowed for the presenting author was exceeded.

3. Oral contributions can be submitted in the following formats:

Oral presentation, either regular – 10 minutes +2 minutes Q&A, or give me 5 – 5 minutes +2 minutes Q&A
Spotlight talk for early career researchers, 5 +2 minutes.
State-of-the-art presentation, 30 minutes + 15 mins Q&A
Symposium, either 60 or 90 minutes, by preference.

Roundtable/debate presentation, lasts 60 minutes

Lab session, 60 minutes.

Guidelines for each format are presented below. The maximum number of contributions for presenters is one. Being a chair, discussant (e.g., for a symposium or roundtable), or presenting in a roundtable/debate does not count as a regular oral presentation. There is no limit on the number of non-presenting co-author contributions.
Please note that presenting authors of accepted abstracts must register and pay the conference registration fee (in-person or online) by the deadline for pre-conference online registration.
The abstracts of authors who fail to do so will be removed from the program.

4. Submission options and abstract formats

When submitting an abstract, the preferred type of presentation should be chosen from the options below, and the appropriate abstract format guidelines followed:

ORAL PRESENTATIONS

SPOTLIGHT TALKS FOR EARLY CAREER RESEARCHERS

STATE-OF-THE-ART PRESENTATIONS

SYMPOSIA

ROUNDTABLES AND DEBATES

POSTER PRESENTATIONS

WORKSHOPS

LAB SERIES

VIRTUAL ORAL AND POSTERS PRESENTATIONS

ORAL PRESENTATIONS

Regular oral presentations will last for a total of either (1) 12 minutes (10 minutes presentation and 2 minutes for audience questions) or (2) “give me 5 minutes” talks that consist of 7 minutes (5 minutes presentation and 2 minutes for audience questions). Both typically describe original empirical primary or secondary research. They can also include “important replications” (please state in the abstract what this study is replicating and why this is important) and work-in-progress (see specific guidelines below) or describe “lessons learned” from problems and pitfalls in specific research projects (for the abstract format guidelines, please see the “lessons learned” section for poster presentations, below). The choice between the extended 10 minutes or the condensed “give-me-5” should be based on the amount of time the authors feel is needed to present their studies. We strongly encourage authors to consider the “give-me-5” format as these sessions will allow for more networking and discussion time in the conference program. The formats for the oral abstracts are: (a) Standard talk, (b) Lessons learned, or (c) Work in progress.

1. Abstracts for oral/poster presentations should include:

Title: 15 words or fewer (use upper-case letters only for the first word and names).

Author(s) details (name and affiliation): First name(s) followed by surname(s); Institution of affiliation, country. The first author is the presenting author.

The body of the text should be no longer than 250 words and include:

Background: State the primary objectives of the study, including the main research questions, aims or theory being tested.

Methods: Quantitative studies should include design, participants (including number of participants), measures, and analysis. Qualitative studies should include design, participants, and methods of data collection and analysis, e.g., thematic analysis, discourse analysis, and interpretative phenomenological analysis.

Findings: Quantitative studies should include a summary of the results (accompanied by important statistical information). Qualitative studies should include a description of the main findings such as the themes or categories generated. An abstract for work-in-progress should include a detailed description of the planned analyses.

Discussion: Conclusions and/or some discussion of the possible contribution to, or implications for, health psychology, SIG’s activity, and other relevant contexts.

Please do not include (a list of) references in the body or at the end of your abstract.

2. Lessons learned

Since, very often, problems in research tend to be very informative, a presentation can be devoted to discussing lessons learned from problems and pitfalls in specific research projects.

Abstracts for “lessons learned” presentations should include:

Title: 15 words or fewer (use upper-case letters only for the first word and names).

Author(s) details (name and affiliation): Name: first name(s) followed by surname(s); Institution of affiliation, country. The first author is the presenting author.

The body of the text should be no longer than 250 words and include:

Background: State the primary objectives of the study, including the main research questions, aims or theory being tested.
Methods: Quantitative studies should include design, participants (including number of participants), measures and analysis. Qualitative studies should include design, participants, methods of data collection and analysis, e.g., thematic analysis, discourse analysis, interpretative phenomenological analysis.
What went wrong/was unexpected: Describe the limitations/obstacles faced in conducting the research and how this impacted, for example, the study findings or objectives.
Possible solutions: Describe possible solutions (if any).
Conclusions: What have we learned from this?

3. Work in progress – hoped contributions or implications

This type of presentation allows researchers to provide information about, and share their reflections on, work in progress. Although these presentations do not require data collection to be completed, the work still has to be of a demonstrably good scientific quality to be accepted. Consequently, the abstract should have clear and explicit aims and objectives, hypotheses, or research questions; methods should be clearly described, with an explicit statement of intended sample characteristics and justification for this; a clear plan of analysis should be outlined, which should make clear how the intended analyses will address the research aims or research question; and the discussion section should clarify the expected or potential implications of the research.

Abstracts for “Work in progress” talks should include:

Title: 15 words or fewer (use upper-case letters only for the first word and names).
Author(s) details (name and affiliation): Name: first name(s) followed by surname(s); Institution of affiliation, country. The first author is the presenting author.

The body of the text should be no longer than 250 words and include:

Background: State the primary objectives of the study, including the main research questions, aims or theory being tested.
Methods: Quantitative studies should include design, participants (including number of participants), measures and analysis. Qualitative studies should include design, participants, methods of data collection and analysis, e.g., thematic analysis, discourse analysis, interpretative phenomenological analysis.
Expected results: Describe the preliminary or expected results.
Current stage of work: Describe the stage you are at concerning the planned work.
Discussion: Some discussion of the possible contribution to, or implications for, health psychology or SIG.

Abstracts not accepted for oral presentations will automatically be considered for a poster presentation.

SPOTLIGHT TALKS FOR EARLY CAREER RESEARCHERS (ECRs)

Given the great success of the Flashlight Talks at the conference in Bremen, introduced by the EHPS and Health Psychology Section of the German Psychological Society (DGPs), they will be continued under the new name Early Career Researcher (ECR) Spotlight Talks. ECR Spotlight Talks are a format by ECRs for ECRs aimed at providing ECRs (postgraduate students, Ph.D. students, postdocs within 5 years after being awarded a Ph.D. degree) with the opportunity to present their research in a short, concentrated oral format.

ECR Spotlight Talks consist of 5 minutes of presentation followed by 2 minutes of questions. ECR Spotlight Talks will be organized and promoted by the Early Career Network of the EHPS (CREATE). Abstracts will be evaluated by a committee consisting of CREATE members and other EHPS Scientific Committee members. ECR Spotlight sessions will also be chaired by ECRs.

The format is identical to the Oral format above.

Virtual Oral presentations: See section VIRTUAL ORAL AND POSTERS PRESENTATIONS for guidelines

Abstracts not accepted for ECR spotlight talks will automatically be considered for a poster presentation.

STATE-OF-THE-ART PRESENTATIONS

State-of-the-art presentations allow researchers to present particularly novel or highly impactful or cutting-edge research in health psychology. Only a limited number of state-of-the-art presentations, which are allocated a 45-minute slot (30-minute presentation + up to 15 minutes Q&A), will be included in the conference program. If you wish to give a state-of-the-art presentation, please submit in one document a 300-word abstract and a short statement (max 150 words) justifying why your presentation should be selected for inclusion in the program. These submissions will be judged by the Scientific Committee. Submissions receiving a negative decision will be channeled to the other presentation formats as per the authors’ permission.

SYMPOSIA

Symposia provide an opportunity for a series of presentations focused on a particular topic. Symposia could last 60 or 90 minutes, depending on the convenors’ preference. The number and format of the oral presentations within the symposia are decided by its chairs. It can include – for example – four oral presentations, with a discussion and audience engagement activity for the two final slots, or five oral presentations plus a discussion activity.

The authors should be from at least two different countries, preferably more (the United Kingdom is considered as one country in this regard).
We welcome symposium submissions on any topic of relevance to health psychology, including those focusing specifically on the conference theme.

The symposium convenor must submit the symposium details, a symposium overview abstract, and the timetable indicating the running order of the presentations/activities that comprise the symposium. Following this submission, the abstract submission system will automatically email the authors named in the symposium details as responsible for each oral presentation in the symposium a code for the symposium. These authors should then submit their respective abstracts as per the instructions for oral presentations (see above), but they must use the code that they have received from the system to link their submission to the symposium. Further details are provided below.

Symposium details and overview abstract format:

Title: 15 words or fewer (use upper-case letters only for the first word and names).
Convenor details (name and affiliation): First name(s) followed by surname(s); institution of affiliation, country. There can be up to two convenors, but it is a requirement that one of the convenors is designated as responsible for the symposium.
Chair details (name and affiliation): First name(s) followed by surname(s); institution of affiliation; country. There can be up to two chairs. The chair may be the same person as the convenor or an author of one of the symposium presentations.
Oral presenters (name, affiliation, and email): First name(s) followed by surname(s); institution of affiliation; country; and email address. Please provide one name per presentation only; this should be the person responsible for each oral presentation in the symposium.

Activity coordinator details (if applicable): First name followed by surname; institution of affiliation; country. The activity coordinator will present, lead or chair the activity session if one is featured in the symposium.

Discussant details (if applicable): First name followed by surname; institution of affiliation; country. After the presentations/activities, the discussant (if applicable) provides an overview of the main issues raised in the symposium and facilitates a general discussion of the topic by the audience and the authors.

Symposium overview abstract (maximum 300 words) should include:

Aims: Four or five points that summarise what you expect the symposium to achieve.
Rationale: Explain why it is important to discuss this issue at this year’s conference.

Summary: Outlining the symposium as a whole and integrating the individual contributions.

Please do not include (a list of) references in the body or at the end of your abstract.
Timetable: Indicating the running order of the sections in time slots (prepare as a separate file, to be uploaded in the submission process).
Abstracts for individual symposium oral presentations: Please follow the submission guidelines for an oral presentation about the appropriate format of the abstract.
Please note that the symposium overview abstract and all individual oral presentation abstracts in the symposium must be submitted to the same track.

ROUNDTABLES AND DEBATES

Roundtables and debates are intended as fora for the engagement and discussion of issues of relevance to Health Psychology by critiquing current evidence and suggesting future directions for research and applications. The session, which lasts 60 minutes, should select a specific topic or issue which is to be the focus of discussion from different perspectives and actively encourage participation by the attending conference delegates. The contributors to the session should provide concise and coherent summaries of their respective perspectives on the topic/issue sufficient to enable delegates to participate in the session.

Roundtables and debates usually involve brief presentations (max. 5 minutes each) from different presenters (from a minimum of two countries; the United Kingdom is considered as one country in this regard) and are aimed at developing ideas on a topic. For both types of sessions, an interactive and structured discussion period is required. The organizers need to present a timetable and a plan for audience engagement and facilitating discussion, e.g., through fishbowl formats or facilitated small-group work.

We welcome roundtable or debate submissions on any topic/issue of relevance to health psychology. Submissions could, for instance, focus on how to strengthen the contribution of health psychology to improving population health, possibly with contributors outside health psychology; involving representatives of the patients and the public in all research stages to increase the impact of health psychology research; and incorporating health psychology expertise in the teaching and training of health practitioners to facilitate the translation of research evidence into clinical practice.

The convener of the roundtable or debates should make the submission, which should include the following details:

Title: 15 words or fewer (use upper-case letters only for the first word and names).

Convener(s) details (name and affiliation): First name(s) followed by surname(s); institution of affiliation, country.

There should be no more than five contributors.

Roundtable/debates overview abstract (maximum 400 words) should include:

Purpose: A statement of focus to be addressed by this session.
Objectives: Up to four objectives, summarizing what you expect the discussion to achieve.

Rationale: A rationale for addressing this issue at this conference.

Timetable: Indicating the running order of the sections (prepare as a separate file, to be uploaded in the submission process) and possible association with a SIG.

POSTER PRESENTATIONS

Poster presentations can be one of three types: (a) Standard poster, (b) Lessons learned or (c) Work in progress. See details about the requirements under ORAL PRESENTATION.

Physical posters: Posters will be printed and exhibited at the conference venue in a dedicated time slot, and presenters will have a designated time of 30 minutes for responding to individual questions and there will be an option to leave post-it notes with questions or comments by the audience. As we introduced the “Give Me 5 minutes” talks this year, we aim to have fewer poster presentations.

Virtual posters: See section VIRTUAL ORAL AND POSTERS PRESENTATIONS for guidelines

WORKSHOPS

This category of submission refers to sessions provided before the official opening of the conference (EHPS 2024 Pre-Conference Meetings and Workshops).

A workshop provides an opportunity for a group of participants to achieve a specific goal or address a particular problem. It may be designed to train or educate participants in a particular research methodology or theoretical approach, or to address a specific problem, such as how to use research findings in health care or policy. A workshop can also be a useful way to develop a consensus on a particular issue. For example, the goal of the workshop may be to produce a position statement or policy on a given topic, to identify priorities in an area or to develop theoretical perspectives or methodologies. It should have a clear structure and require active participation by everyone involved.

The SYNERGY Board assesses workshop submissions in terms of their overall quality, their attractiveness for health psychologists, the expertise of the facilitators and the activities suggested to attain the workshop objectives. Submission is till March 14th, 2024.

A workshop proposal must be submitted by the convenor and must include the following details:

Title: 15 words or fewer (use upper-case letters only for the first word and names).

Convenor and Facilitator details (name and affiliation): First name(s) followed by surname(s); Institution of affiliation, country.

There can be up to two convenors, but it is a requirement that one of the convenors is designated as responsible for the workshop. Facilitators should be experts in the topic and write a short statement about their expertise in this area.
An indication whether a half-day or full-day workshop is preferred.

Workshop overview abstract (maximum 300 words) should include:

Objectives: up to four objectives, summarizing what you expect the workshop to achieve and issues to be addressed.
Activities: an indication of the activities that will be undertaken during the workshop.
Description of the intended participants.
The maximum number of participants for the workshop.
Conflict of interest: Convenor(s) are required to disclose any potential conflict of interest they may have concerning the content of the proposed workshop (this disclosure is not included in the word limit) and possible association with a SIG.

Please also note that:

Conference workshops should focus on topics that correspond with the conference tracks and should be of broad relevance to health psychology such as methods, scientific writing, intervention techniques and development strategies, evaluation strategies, health behavior theories, implementing health psychology into practice, critical reading, etc. We particularly welcome proposals for workshops related to the conference theme.
Full-day workshops are reimbursed with 250 Euros per workshop (not per facilitator) and half-day workshops are reimbursed with 125 Euros per workshop (not per facilitator) by the EHPS.
Workshops will take place providing a sufficient number of participants apply to ensure the workshop is feasible and financially viable. If only a small number of participants register for a workshop, the EHPS has the right to cancel it up to four weeks ahead of the conference.

LAB SERIES – RETURNING THIS YEAR

This format, experimented with once during a virtual conference, returns, We will reserve a small number of slots for 60 min meetings, and will give hardly any guidelines. Please see the submission details below.

The idea is that we have people, ideas, space, and time together at a conference. However, a lot of time is used for the traditional formats of knowledge exchange and discussion. The idea is that by giving slots to new initiatives we might discover new ways to capitalize on bringing people together at the conference. We hope to learn from the Conference Lab Series and take that on to the following years.

Please note that only open (accessible to all delegates) sessions are allowed under this umbrella. Meetings of closed groups are not covered by this format.

Here are some examples of what might be submitted:

You want to show eHealth/mHealth programs and work with them with the audience to exchange ideas (you might ask those who attend to take their laptop/tablet/smartphone with them).
You want to meet up and involve others in a special interest group (existing or new).
You want to start an initiative to write a White Paper and to involve colleagues.
You deliver a brief face-to-face intervention (e.g. on health behavior change) and want to train others in the basics so that they can consider using it in their own research.
You want to start an initiative to write an international grant (e.g. ITN or other EU-grants): to find out who would be interested and shape the plan.
You want to have a discussion panel that does not fit into existing formats: not rehearsed and pre-planned but more of freestyle to discuss controversial issues and try to solve them.
The organizer of this type of meeting should make the submission (maximum 400 words), which should include the following details:
Title: 15 words or fewer.
Organizer(s) details (name and affiliation): First name(s) followed by surname(s); E-mail, Institution of affiliation, Country.

There can be up to ten organizers, but it is a requirement that one of the organizers is designated as responsible for the submission. The organizer(s) also serves as the Activity Coordinator who takes responsibility for the meeting. The rest of the organizers can be marked as corresponding in the system.

Purpose: a statement of focus to be addressed by the meeting
Objectives: up to four objectives, summarising what you expect the meeting to achieve.
Rationale: a rationale for addressing this issue at this conference.

Timetable: indicating the running order of the activities planned during the meeting (prepare as a separate file, to be uploaded in the submission process) and possible association with a SIG, if relevant.

VIRTUAL ORAL AND POSTERS PRESENTATIONS

We encourage participants to submit their research for face-to-face presentation at the conference in Cascais. However, we acknowledge that valid reasons might prevent participants from attending the conference in person. The conference offers the option to present research via pre-recorded oral presentations and/or virtual posters.

Virtual Oral presentations will need to be pre-recorded on video (maximum duration 10 minutes) and will be available via the conference platform.

Virtual Poster presentations will need to be submitted to the conference platform prior to the conference and can be accompanied by a short 3-minute video presentation, which can be viewed anytime during and after the conference.

The abstract format for recorded oral presentations and for the  posters is the same as for oral presentations).

Submission is OPEN

Submission has opened on the 1st of December 2023. Please see “Important Dates” for more information