ORAL PRESENTATIONS

Regular oral presentations will last for a total of either (1) 12 minutes (10 minutes presentation and 2 minutes for audience questions) or (2) “give me 5 minutes” talks that consist of 7 minutes (5 minutes presentation and 2 minutes for audience questions). Both typically describe original empirical primary or secondary research. They can also include “important replications” (please state in the abstract what this study is replicating and why this is important) and work-in-progress (see specific guidelines below) or describe “lessons learned” from problems and pitfalls in specific research projects (for the abstract format guidelines, please see the “lessons learned” section for poster presentations, below). The choice between the extended 10 minutes or the condensed “give-me-5” should be based on the amount of time the authors feel is needed to present their studies. We strongly encourage authors to consider the “give-me-5” format as these sessions will allow for more networking and discussion time in the conference program. The formats for the oral abstracts are: (a) Standard talk, (b) Lessons learned, or (c) Work in progress.

1. Abstracts for oral/poster presentations should include:

Title: 15 words or fewer (use upper-case letters only for the first word and names).

Author(s) details (name and affiliation): First name(s) followed by surname(s); Institution of affiliation, country. The first author is the presenting author.

The body of the text should be no longer than 250 words and include:

Background: State the primary objectives of the study, including the main research questions, aims or theory being tested.

Methods: Quantitative studies should include design, participants (including number of participants), measures, and analysis. Qualitative studies should include design, participants, and methods of data collection and analysis, e.g., thematic analysis, discourse analysis, and interpretative phenomenological analysis.

Findings: Quantitative studies should include a summary of the results (accompanied by important statistical information). Qualitative studies should include a description of the main findings such as the themes or categories generated. An abstract for work-in-progress should include a detailed description of the planned analyses.

Discussion: Conclusions and/or some discussion of the possible contribution to, or implications for, health psychology, SIG’s activity, and other relevant contexts.

Please do not include (a list of) references in the body or at the end of your abstract.

2. Lessons learned

Abstracts for “lessons learned” presentations should include:

Title: 15 words or fewer (use upper-case letters only for the first word and names).

The body of the text should be no longer than 250 words and include:

3. Work in progress – hoped contributions or implications

Abstracts for “Work in progress” talks should include:

The body of the text should be no longer than 250 words and include:

Abstracts not accepted for oral presentations will automatically be considered for a poster presentation.

SPOTLIGHT TALKS FOR EARLY CAREER RESEARCHERS (ECRs)

Given the great success of the Flashlight Talks at the conference in Bremen, introduced by the EHPS and Health Psychology Section of the German Psychological Society (DGPs), they will be continued under the new name Early Career Researcher (ECR) Spotlight Talks. ECR Spotlight Talks are a format by ECRs for ECRs aimed at providing ECRs (postgraduate students, Ph.D. students, postdocs within 5 years after being awarded a Ph.D. degree) with the opportunity to present their research in a short, concentrated oral format.

ECR Spotlight Talks consist of 5 minutes of presentation followed by 2 minutes of questions. ECR Spotlight Talks will be organized and promoted by the Early Career Network of the EHPS (CREATE). Abstracts will be evaluated by a committee consisting of CREATE members and other EHPS Scientific Committee members. ECR Spotlight sessions will also be chaired by ECRs.

The format is identical to the Oral format above.

Abstracts not accepted for ECR spotlight talks will automatically be considered for a poster presentation.

STATE-OF-THE-ART PRESENTATIONS

State-of-the-art presentations allow researchers to present particularly novel or highly impactful or cutting-edge research in health psychology. Only a limited number of state-of-the-art presentations, which are allocated a 45-minute slot (30-minute presentation + up to 15 minutes Q&A), will be included in the conference program. If you wish to give a state-of-the-art presentation, please submit in one document a 300-word abstract and a short statement (max 150 words) justifying why your presentation should be selected for inclusion in the program. These submissions will be judged by the Scientific Committee. Submissions receiving a negative decision will be channeled to the other presentation formats as per the authors’ permission.

SYMPOSIA

Symposia provide an opportunity for a series of presentations focused on a particular topic. Symposia could last 60 or 90 minutes, depending on the convenors’ preference. The number and format of the oral presentations within the symposia are decided by its chairs. It can include – for example – four oral presentations, with a discussion and audience engagement activity for the two final slots, or five oral presentations plus a discussion activity.

The symposium convenor must submit the symposium details, a symposium overview abstract, and the timetable indicating the running order of the presentations/activities that comprise the symposium. Following this submission, the abstract submission system will automatically email the authors named in the symposium details as responsible for each oral presentation in the symposium a code for the symposium. These authors should then submit their respective abstracts as per the instructions for oral presentations (see above), but they must use the code that they have received from the system to link their submission to the symposium. Further details are provided below.

Symposium details and overview abstract format:

Activity coordinator details (if applicable): First name followed by surname; institution of affiliation; country. The activity coordinator will present, lead or chair the activity session if one is featured in the symposium.

Symposium overview abstract (maximum 300 words) should include:

Summary: Outlining the symposium as a whole and integrating the individual contributions.

ROUNDTABLES AND DEBATES

Roundtables and debates are intended as fora for the engagement and discussion of issues of relevance to Health Psychology by critiquing current evidence and suggesting future directions for research and applications. The session, which lasts 60 minutes, should select a specific topic or issue which is to be the focus of discussion from different perspectives and actively encourage participation by the attending conference delegates. The contributors to the session should provide concise and coherent summaries of their respective perspectives on the topic/issue sufficient to enable delegates to participate in the session.

We welcome roundtable or debate submissions on any topic/issue of relevance to health psychology. Submissions could, for instance, focus on how to strengthen the contribution of health psychology to improving population health, possibly with contributors outside health psychology; involving representatives of the patients and the public in all research stages to increase the impact of health psychology research; and incorporating health psychology expertise in the teaching and training of health practitioners to facilitate the translation of research evidence into clinical practice.

The convener of the roundtable or debates should make the submission, which should include the following details:

Title: 15 words or fewer (use upper-case letters only for the first word and names).

Convener(s) details (name and affiliation): First name(s) followed by surname(s); institution of affiliation, country.

There should be no more than five contributors.

Roundtable/debates overview abstract (maximum 400 words) should include:

Rationale: A rationale for addressing this issue at this conference.

Timetable: Indicating the running order of the sections (prepare as a separate file, to be uploaded in the submission process) and possible association with a SIG.

POSTER PRESENTATIONS

Physical posters: Posters will be printed and exhibited at the conference venue in a dedicated time slot, and presenters will have a designated time of 30 minutes for responding to individual questions and there will be an option to leave post-it notes with questions or comments by the audience. As we introduced the “Give Me 5 minutes” talks this year, we aim to have fewer poster presentations.

WORKSHOPS

A workshop provides an opportunity for a group of participants to achieve a specific goal or address a particular problem. It may be designed to train or educate participants in a particular research methodology or theoretical approach, or to address a specific problem, such as how to use research findings in health care or policy. A workshop can also be a useful way to develop a consensus on a particular issue. For example, the goal of the workshop may be to produce a position statement or policy on a given topic, to identify priorities in an area or to develop theoretical perspectives or methodologies. It should have a clear structure and require active participation by everyone involved.

The SYNERGY Board assesses workshop submissions in terms of their overall quality, their attractiveness for health psychologists, the expertise of the facilitators and the activities suggested to attain the workshop objectives. Submission is till March 14th, 2024.

A workshop proposal must be submitted by the convenor and must include the following details:

Convenor and Facilitator details (name and affiliation): First name(s) followed by surname(s); Institution of affiliation, country.

Workshop overview abstract (maximum 300 words) should include:

Please also note that:

LAB SERIES – RETURNING THIS YEAR

This format, experimented with once during a virtual conference, returns, We will reserve a small number of slots for 60 min meetings, and will give hardly any guidelines. Please see the submission details below.

The idea is that we have people, ideas, space, and time together at a conference. However, a lot of time is used for the traditional formats of knowledge exchange and discussion. The idea is that by giving slots to new initiatives we might discover new ways to capitalize on bringing people together at the conference. We hope to learn from the Conference Lab Series and take that on to the following years.

Please note that only open (accessible to all delegates) sessions are allowed under this umbrella. Meetings of closed groups are not covered by this format.

Here are some examples of what might be submitted:

There can be up to ten organizers, but it is a requirement that one of the organizers is designated as responsible for the submission. The organizer(s) also serves as the Activity Coordinator who takes responsibility for the meeting. The rest of the organizers can be marked as corresponding in the system.

Timetable: indicating the running order of the activities planned during the meeting (prepare as a separate file, to be uploaded in the submission process) and possible association with a SIG, if relevant.

VIRTUAL ORAL AND POSTERS PRESENTATIONS

We encourage participants to submit their research for face-to-face presentation at the conference in Cascais. However, we acknowledge that valid reasons might prevent participants from attending the conference in person. The conference offers the option to present research via pre-recorded oral presentations and/or virtual posters.

Virtual Oral presentations will need to be pre-recorded on video (maximum duration 10 minutes) and will be available via the conference platform.

Virtual Poster presentations will need to be submitted to the conference platform prior to the conference and can be accompanied by a short 3-minute video presentation, which can be viewed anytime during and after the conference.

The abstract format for recorded oral presentations and for the  posters is the same as for oral presentations).